Interested in hosting a future CCSL?

CCSL 2019 needs a host institution. Is that you?

Here’s what you need to know and do to bring the conference your way. Applications to host open February 1, 2018.

Bid Process

Conference host institutions are selected through an application process. Selection of a host is done by a decision board that represents students and staff from past hosts and the upcoming host institution(s), staff representatives from across the country, and the CCSL liaison.

The CCSL is currently seeking a host institution for November 2019. You can access the google form here.

While all aspects of the application are carefully considered, there are some broad characteristics that have arisen through discussions and consultations. These characteristics help to provide focus for the board assessing applications and are ranked below in order of increasing importance. The ideal host institution is one:

  • That is geographically located in a province that has not hosted the conference in the last two years. This is meant to help in ensuring that costs associated with traveling to CCSL are more equitably distributed by institutions over this three-year period;
  • That has the staff, facilities, student support, institutional support, and financial position to host at least 200 delegates;
  • That can maintain the brand of the CCSL and deliver a conference that is student centred from planning to implementation.
  • That has articulated a clear vision for attracting emerging and experienced positional and non-positional college and university student leaders from across the country;
  • That has articulated a clear vision for ensuring that all delegates have the opportunity to develop as leaders as a result of their participation in this conference.

Other notes about hosting:

  • College and University partnerships are welcome! Or University/University and College/College partnerships.
  • The campus does not have to physically host the conference. An off-campus location that supports the number of delegates and accessibility requirements is fine.
  • Students must be a significant and leading part of the planning and implementation of the conference.
  • In order for a bid to be successful, confirmation of approval from your institution’s senior Student Affairs officer is required.
  • The conference must be run in mid-late November of your host year.

Bid Timeline

February 1, 2018 – Opening for Bid Submissions – Form becomes available

June 30, 2018 (5:00 pm EST) – Deadline for Bid Submissions

July 31, 2018 – Next Host Institution Confirmed

November 22-24, 2018 – Attend CCSL 2018 at the University of Toronto

To receive an application or have questions about hosting answered, e-mail CCSL Liaison Shannon Thibodeau at shannon.thibodeau@uoguelph.ca

Support & Expectations

The CCSL is partnered with the Leadership Educators Community of Practice (LECoP) within the Canadian Association of College and University Student Services (CACUSS). This partnership provides each host with infrastructure support around transition, registration processes, invoicing, and promotion. There is a CCSL liaison on LECoP whose role it is to provide the host team with transitional and on-going support.

There is an expectation of on-going and clear communication from the host(s) with the liaison to ensure that things are moving forward at the expected pace.

Students are at the centre of the CCSL. It is expected that students from the host institution play a lead role in the planning and implementation of the conference.

There are implications with regards to finances and institutional reputation that are associated with hosting the Canadian Conference on Student Leadership. Therefore, it is important to speak with the senior Student Affairs officer at your institution before submitting a bid application. Bids received without official support will not be entertained.

The successful host will receive reports and working files from recent iterations of CCSL, including planning documents, financial information, and research. In addition, aspects of the organization website, social media handles are transferred from host to host.

If you have any questions about the bid process, contact CCSL Liason Shannon Thibodeau at shannon.thibodeau@uoguelph.ca